NCARB to Launch Electronic Reporting System on 31 December 2008

The National Council of Architectural Registration Boards (NCARB) will officially launch the electronic Experience Verification Reporting system (e-EVR) on 31 December 2008. Interns will be able to report their experience for the Intern Development Program (IDP) online through “My NCARB Record” instead of sending in paper forms. Electronic submissions will replace paper submissions as the standard way interns submit experience reports to complete the IDP. Interns are strongly encouraged to use the e-EVR once it is launched.

The e-EVR has been extensively tested both internally and externally, to ensure a positive user experience. Testers have included an independent consultant, ICP International; representatives from the American Institute of Architects (AIA), American Institute of Architecture Students (AIAS), National Associates Committee (NAC), and IDP Coordinators; three groups of Washington, DC area architects and interns; and a panel appointed by NCARB President Gordon E. Mills, FAIA consisting of current and former Member Board Members, a Member Board Executive, an external tester, and a recently licensed architect.

In order to help both interns and supervisors make the transition to electronic reporting, NCARB is presenting a webinar on the e-EVR on 17 December 2008 at 1 p.m. EST. The webinar is limited to the first 500 registrants; however, it will be available on the NCARB web site for download as a webcast and podcast.

The e-EVR will make it easier for interns to submit experience reports and for supervisors to review and approve the reports. Once submitted by the intern, the report will be saved instantly within their Record and a link to the report will be sent to the identified supervisor.

The supervisor will review the report online and have the option to approve, return for edits, or reject the report. Once the supervisor acts on the report, it will be saved to the intern’s Record with the updated status. All reports are subject to NCARB’s final review once an intern completes the IDP. IDP Supervisor Guidelines have been produced to aid supervisors with their role in the IDP and will be available on NCARB’s web site in late December.

Interns will be able to view the status of all reports entered through the e-EVR. They will also be able to view their progress through the IDP and identify any deficiencies so they can work with their supervisor and mentor to develop a plan to gain exposure in those areas.

The e-EVR is designed to prevent common errors that currently occur on paper forms, reducing the possibility of rejections during the NCARB evaluation process. The e-EVR will also check that the report meets the Six-Month Rule requirements when the rule is implemented.

Interns can save an experience report as a work-in-progress and submit it to the supervisor at a later date. They may also enter reports over any timeframe until the Six-Month Rule is phased in between July 2009 and July 2010. Click Here for more information on the Six-Month Rule.

The e-EVR is an integral part of NCARB’s Business Process Reengineering Plan to improve customer service. The e-EVR adds transparency to the IDP reporting process and will reduce processing times.

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