Before your candidate submits any exhibits for your review, you should set up a meeting to discuss expectations for completing the portfolio.

Your candidate will build their portfolio by uploading exhibits of their work and associate/link them to the associated AXP tasks. Each of the six areas will be submitted for your review separately. Once your candidate has linked all the tasks in an area to an exhibit, they will be able to submit the section to you for review. These exhibits should clearly illustrate their development of competency in the associated tasks. Exhibits can include images, documents, and other files that show examples of completed work related to the identified task or tasks.

To review and approve your candidate’s AXP Portfolio, you’ll need a free NCARB account. Once you’ve created your account, you can view your candidate’s reports by following these steps:

  1. Log in to your account.
  2. Select “Go” next to AXP Supervisor and Mentor.
  3. Select “Portfolio” from the menu.
  4. Choose which candidate you’d like to view.
  5. Select the experience area you’d like to view.

It is important to discuss your expectations with your candidate before they build their portfolio. This will help ensure a smooth process for you and the candidate.

Approving or Returning

Your candidate will submit their exhibits by experience area, and you’ll receive an email notification from NCARB when an entire experience area is ready for your review. After your review, you’ll select one of two options:

  1. Return to candidate. If you don’t believe you can reasonably certify your candidate’s competency based on the work examples provided, you should return the experience area to your candidate for edits. You’ll be asked to document in My NCARB why you are returning the section. If you believe the candidate has demonstrated competence that isn’t reflected in their online portfolio, help them determine what exhibits they should add to effectively demonstrate their competence.
  2. Approve. Once you are satisfied the submitted exhibits adequately demonstrate your candidate has gained competency in the tasks required to practice architecture as defined in AXP, you can approve the experience area.

It is important to review the documents submitted by the licensure candidate. If you do not believe the document provided for a task is associated to the task, you can return the area for edits and explain to the candidate what you are looking for in that task. You know your candidate has completed AXP, it is your duty to help them understand that they are demonstrating that competency that have gained through the years. If you’re not sure what kind of exhibits demonstrate performance of each task, take a look at this list of suggestions (but keep in mind that these are examples, not requirements).